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Training organizations

Outsource the administrative management of your training organization

We take over everything outside the classroom, so your team can focus on training.

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What does outsourcing the management of a training organization mean?

Outsourcing the management of a training organization means handing over everything outside the classroom to a provider: learner files, apprenticeship administration and OPCO relations, the annual training report (BPF), Qualiopi follow-up, lead generation and communication. The organization keeps its teaching, its trainers and its decisions, and remains the holder of its activity declaration and certification.

Who does what

The split is written down before we start. You choose which functions to hand over, one by one.

You keep
  • Teaching: objectives, programmes, content sign-off
  • Trainers and delivery of sessions
  • Decisions: offer, prices, hiring
  • Ownership of the activity declaration and Qualiopi certification
Mentivis handles
  • Learner files and ongoing compliance
  • Apprenticeship: administration, employer relations, OPCOs
  • Annual training report (BPF): collection, entry, filing
  • Qualiopi: audit preparation and follow-up
  • Acquisition: lead generation, funnels, conversion
  • Marketing and communication: positioning, content, visibility
  • Production of learning content to your specifications

You are in one of these situations

  • Your team spends more time on administration than on training.
  • You are growing apprenticeships and following up contracts with employers and OPCOs is overwhelming you.
  • Your activity is seasonal and you do not want to hire for the peaks.
  • Your next Qualiopi audit or annual training report is coming up and nothing is ready.
  • You need new learners but nobody is in charge of acquisition.

The functions we take over

01

Acquisition

Lead generation, conversion funnels, referral partnerships.

02

Apprenticeship

Contract administration, employer relations, OPCOs.

03

Marketing and communication

Brand positioning, content, digital visibility.

04

Administration

Learner file management, ongoing compliance.

05

BPF and Qualiopi

Annual training report, audit preparation and follow-up.

06

Learning content

E-learning modules, materials, assessments.

07

Tailored

Any other function, on request.

How the handover works

  1. Assessment

    We review your functions, tools, volumes and deadlines (audits, annual report, intakes), then agree together on the scope to hand over.

  2. Handover

    Access to tools, written procedures, compliance calendar. Nothing changes for your learners and clients.

  3. Delivery

    We run the functions you handed over day to day, with a single point of contact.

  4. Steering

    Regular reviews and a dashboard: files, contracts, deadlines, acquisition results.

How much does outsourcing cost?

The price depends on the functions handed over and the volumes handled. You receive a costed proposal within 48 hours of a first conversation.

What affects the price

  • The number of functions handed over.
  • Volumes: learners, sessions, apprenticeship contracts.
  • The tools and procedures already in place.
  • The timing: an upcoming audit or annual report, an intake to prepare.
Practical PDF guideThe BPF 2026 GuidePedagogical and Financial Report: understand obligations, structure your declaration, and secure compliance with supervisory authorities.Read the guide
Frequently asked questions

Outsourcing: what we are asked most

Short answers to the questions asked before handing over a function.

Everything outside the classroom: learner files, apprenticeship administration and OPCO relations, the annual training report, Qualiopi audit preparation and follow-up, acquisition, marketing and communication, production of learning content.

Yes. The activity declaration, the annual training report and the Qualiopi certification remain in the organization’s name. The provider acts on its behalf, within the scope written down at the start.

Yes. The scope is built function by function: the annual report alone, apprenticeship alone, or several functions together.

The activity declaration lapses, as it does when the report shows no activity. A new declaration must then be filed.

Evidence is produced and filed as the activity runs, not the day before the audit. The surveillance audit takes place between month 14 and month 22 of the certification cycle: the file is ready when it comes.

The price depends on the functions handed over, the volumes and the tools in place. You receive a costed proposal within 48 hours of a first conversation.

Further reading

Which functions do you want to hand over?

List them in a few lines: you receive a costed proposal within 48 hours.